PF ESI Registration in India

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      PF ESI Registration @ ₹ 10,000/-*

      • Employer Registration on EPFO Portal
      • Employer Registration on ESIC Portal
      • Digital Signature Certificate (DSC) Assistance
      • Establishment ID & Codes for PF & ESI
      • UAN & IP Number Mapping for Employees
      • Professional Support & Documentation
      • Acknowledgment & Certificate of Registration
      • Employee Data Upload Assistance
      • Includes Government & Professional Fees

      Prices may vary by state due to differing state regulations and fees.

      Required Documents for PF ESI Registration

      For Employer / Proprietor / Company:

      • PAN Card of Proprietor / Company / LLP

      • Certificate of Incorporation (for Company / LLP)

      • GST Certificate (if applicable)

      • Shop & Establishment Certificate or any other business license

      • Cancelled Cheque or Bank Statement of entity

      • Digital Signature Certificate (DSC) (for EPFO portal access)

      For Authorized Signatory:

      • PAN Card

      • Aadhaar Card / Voter ID / Passport / Driving License

      • Passport-size Photo

      • Email ID & Mobile Number

      For Office Address Proof:

      • Electricity Bill / Postpaid Mobile Bill / Gas Bill (not older than 60 days)

      • No Objection Certificate (NOC) from property owner (if rented)

      • Rent Agreement / Ownership Proof

      Other Services

      Private Limited Company Registration

      Public Limited Company Registration

      GST Registration

      One Person Company Registration

      LLP Registration

      Partnership Firm Registration

      NGO Registration

      Cooperative Society Registration

      Income Tax Return

      Trademark Registration

      Copyright Registration

      PF ESI Registration

      Hiring employees and planning to provide statutory benefits? PF (Provident Fund) and ESI (Employees’ State Insurance) registrations are mandatory — and you’re at the right place!
      At Mangalam Taxsavo Consultants Pvt. Ltd., we offer professional assistance for PF & ESI Registration, ensuring your business stays compliant with the EPFO and ESIC regulations. Our expert Chartered Accountants and compliance professionals handle the entire process — from documentation to obtaining registration numbers quickly and efficiently.

      About PF ESI Registration

      PF and ESI Registration is a statutory requirement for businesses employing a certain number of workers in India. These schemes are regulated by the Employees' Provident Fund Organization (EPFO) and the Employees' State Insurance Corporation (ESIC) under the Employees' Provident Funds & Miscellaneous Provisions Act, 1952, and the ESI Act, 1948, respectively.

      Provident Fund (PF) ensures retirement savings and financial stability for employees, while Employees' State Insurance (ESI) provides medical and cash benefits in case of sickness, maternity, or employment-related injuries.

      Any establishment with 20 or more employees (for PF) and 10 or more employees earning below a certain wage threshold (for ESI) is required to obtain these registrations. These registrations help employers remain compliant with labor laws and enhance employee satisfaction through social security benefits.

      Characteristics of PF ESI Registration in India

      Applicability:

      • PF Registration: Mandatory for establishments with 20 or more employees, regardless of salary structure.

      • ESI Registration: Mandatory for establishments with 10 or more employees (in some states, threshold is 20) earning ₹21,000 or less per month (₹25,000 for persons with disabilities).

      Coverage & Benefits:

      • PF (Provident Fund):

        • Promotes long-term savings for retirement.

        • Both employer and employee contribute 12% of the employee’s basic salary.

        • Includes benefits like pension, insurance, and withdrawal options for emergencies.

      • ESI (Employee State Insurance):

        • Offers medical, sickness, maternity, disability, and dependent benefits.

        • Employer contributes 3.25%, and employee contributes 0.75% of wages.

        • Provides access to ESI hospitals and dispensaries.

      Separate Codes:

      • Upon registration, unique Employer Identification Numbers are issued:

        • PF Establishment Code

        • ESI Employer Code

      Compliance Requirements:

      • Monthly return filings and timely contribution payments.

      • Maintenance of registers, records, and inspection readiness.

      • Mandatory display of compliance notices in the workplace.

      Important Notes:

      • Timely registration avoids penalties and legal complications.

      • Registration is permanent and valid as long as the business is operational.

      • Non-compliance can result in heavy penalties and interest on dues.

      Requirements for PF ESI Registration

      Eligibility Criteria

      Employees (Coverage)

      • Provident Fund (PF):

        • Mandatory for establishments with 20 or more employees, irrespective of salary.

        • Applicable to employees earning basic wages up to ₹15,000/month (voluntary for those above the threshold).

      • Employee State Insurance (ESI):

        • Mandatory for establishments with 10 or more employees (threshold varies by state, may be 20).

        • Applicable to employees earning gross salary up to ₹21,000/month (₹25,000 for persons with disabilities).

      Business Requirements

      Establishment

      • Must be a registered business (Private/Public Limited, LLP, Proprietorship, etc.).

      • A valid GST certificate, business address proof, and bank details are typically required.

      Digital Signature Certificate (DSC)

      • Required for authorized signatory to file ESI/PF applications and returns.

      • Must be obtained from a certified government authority.

      Designated Representative

      • The business must nominate a person (owner/partner/director/authorized signatory) to:

        • Manage compliance.

        • Handle filings on the EPFO and ESIC portals.

        • Maintain employee records.

      Documents Certification

      • All documents submitted must be self-attested or certified by professionals such as:

        • Chartered Accountants (CA)

        • Company Secretaries (CS)

        • Cost Accountants (CMA)

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      Advantages of a PF & ESI Registration

      Employee Welfare & Retention

      Providing Provident Fund and ESI coverage builds trust and improves employee satisfaction, leading to higher retention and workplace morale.

      Legal Compliance

      Mandatory for businesses with eligible employee count. Staying compliant helps avoid legal penalties, inspections, and notices from government bodies.

      Medical & Financial Security

      ESI offers insured employees and their families access to medical care, maternity benefits, disability coverage, and sickness compensation.

      Retirement Savings

      PF helps employees build a retirement corpus with employer and employee contributions, ensuring long-term financial security.

      Employer Branding

      Registered and compliant companies are perceived as professional and employee-friendly, attracting better talent and improving company image.

      Tax Benefits

      Contributions made by the employer toward PF and ESI are eligible for tax deductions under the Income Tax Act.

      ⚠️ Key Considerations

      • Mandatory for establishments with the prescribed number of employees (PF: 20+, ESI: 10+).

      • Timely monthly contributions are required from both employer and employee.

      • Returns must be filed regularly on EPFO and ESIC portals.

      • Failure to comply may lead to penalties, interest, or legal action.

      • Registers and records must be maintained and made available for inspection.

      PF & ESI registration is essential for responsible business operation, enhancing employee trust, and staying aligned with statutory requirements. Whether you're starting a business or scaling up, timely registration ensures you remain on the right side of labor laws while supporting your workforce.

       

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